Basic Education Senior Secretary Vacancy 2026

Opportunity Overview

The Department of Basic Education is seeking a dedicated Senior Secretary to join its team in Pretoria. This role is crucial for providing comprehensive secretarial and administrative support within the Office of the Director General.

If you have a strong administrative background and thrive in a dynamic public sector environment, this could be an excellent opportunity for you to contribute to a key government department.

Minimum Requirements

• Possession of a Senior Certificate or an equivalent qualification.
• Good understanding of Public Sector operations.
• Good interpersonal relations.
• Strong communication skills (written and verbal).
• Proficient telephone etiquette.
• Computer literacy in MS Word, MS Excel, MS PowerPoint, and MS Outlook.
• Ability to think clearly and concisely.
• Friendly and confident demeanor.
• Ability to work independently and under pressure.
• Capable of multi-tasking and managing a high workload.
• Experience in general office management.
• Willingness to learn quickly.
• A high degree of accuracy and adaptability.
• Proven planning and organisational skills.

Key Responsibilities

• Provide secretarial and general administrative support services to the manager.
• Maintain professional relationships with internal and external stakeholders.
• Serve as a direct point of contact for visitors and take responsibility for the general organisation, tidiness, and image of the office.
• Handle, screen, and manage incoming and outgoing telephone calls, taking messages and routing calls to ensure efficient flow of information.
• Manage and coordinate the manager’s diary.
• Facilitate logistical arrangements for meetings, workshops, and appointments.
• Make arrangements for the manager’s work-related travel itinerary by coordinating transport, accommodation requirements, and compiling/reconciling subsistence and travel claims.
• Maintain an orderly document management system (electronically and manually).
• Manage all documents, including receiving, recording, screening, quality assuring, filing, and dispatching submissions and memorandums.
• Quality assure submissions and reports.
• Assist with the consolidation of Directorate’s/Chief Directorate’s reports.
• Provide secretariat support during meetings and draft minutes as required.
• Perform other work-related duties as delegated.