Agriculture Secretariat Practitioner Vacancy 2026 | Annual Stipend: R413,001

1. Opportunity Overview

Are you a highly organised and skilled administrator with a passion for supporting key government functions? The Department of Agriculture, a vital institution in South Africa, is looking for a dedicated Secretariat Practitioner to join their Office of the Director-General in Pretoria, Gauteng. This is a unique opportunity to contribute to the efficient operation of top and executive management, playing a crucial role in the department's governance and decision-making processes.

This position offers a robust annual salary of R413,001 (at Salary Level 08), reflecting the importance of the role. If you meet the requirements and are eager to apply your administrative expertise in a dynamic government environment, this could be the perfect next step in your career journey. Join a team dedicated to serving our nation's agricultural sector and make a tangible impact.

2. Minimum Requirements

To be considered for this pivotal role, applicants must meet the following criteria:

• Education: A Grade 12 Certificate AND a National Diploma in Office Management and Technology / Business Administration / Public Administration / Administration, or a related qualification.
• Experience: A minimum of 2-4 years of relevant experience within a corporate secretariat environment.
• Essential Knowledge:
• Protection of Personal Information Act (POPIA)
• Promotion of Access to Information Act (PAIA)
• Public Service Regulations
• Department’s policies and relevant procedures
• Treasury Regulations
• Basic Accounting System (BAS) system
• Minimum Information Security Standards (MISS)
• Secretariat and governance processes
• Key Skills:
• Computer literacy
• Minute-taking and report-writing skills
• Interpersonal skills
• Organising and planning skills
• Communication skills (verbal and written)
• Analytical Skills
• Problem-solving skills
• Financial Management Skills
• Time Management and ability to meet deadlines
• Attention to details and accuracy
• Ability to work under pressure and willingness to work irregular hours
• Ability to work in a teamwork environment and maintain confidentiality
• Coordination skills
• Other: A valid driver’s license and the willingness to travel extensively.

3. Key Responsibilities

As a Secretariat Practitioner, your duties will include, but not be limited to:

• Coordinating logistical arrangements for top and executive management meetings.
• Completing supply chain prescribed forms for the procurement of goods and services.
• Following up on quotations for catering and venues for executive meetings.
• Coordinating the receipt of order numbers from Supply Chain Management.
• Evaluating services and goods that have been procured.
• Coordinating audiovisual and Information Communication Technology (ICT) requirements for meetings.
• Setting up boardrooms for executive management meetings.
• Ensuring the safekeeping of recording equipment (laptops, microphones, data projectors).
• Liaising with Directorate: Facilities Management to ensure the maintenance and cleaning of boardrooms.
• Providing administrative and secretariat support services to various committees and forums.
• Coordinating and scheduling top and executive management meetings and workshops.
• Compiling and distributing comprehensive meeting packs (Agendas, Minutes, discussion documents) to members within agreed timelines.
• Liaising with internal and external stakeholders regarding meeting arrangements and submissions.
• Confirming attendance and maintaining accurate attendance registers for high-level meetings.
• Attending meetings and meticulously recording accurate decisions, action lists, and minutes.
• Compiling, editing, and submitting first draft minutes for review by senior management before circulation.
• Following up on the implementation of decisions and actions emanating from meetings.

4. Step-by-Step Application Guide

Applying for this exciting opportunity is straightforward. Please follow these instructions carefully to ensure your application is considered:

• Prepare your Application: Ensure your Curriculum Vitae (CV) highlights how you meet all the minimum requirements, knowledge, and skills outlined above.
• Email Your Application: Send your application via email to the address provided.
• Email Address: Sprecruit42@nda.gov.za
• Subject Line: Please use a clear subject line to help identify your application, such as: Application for Secretariat Practitioner Ref No: 3/3/1/42/2026
• Deadline: All applications must be submitted by January 3, 2042. Ensure your application reaches the department well before this date.

We wish you the best of luck with your application!