Monthly stipend
Not stated
- Opportunity
- Permanent
- Minimum education
- Grade 12 / Matric
- Location
- National (All Provinces)
- NQF level
- NQF 4
- Posted
- 17 Sept 2026
Sourced via the Graduates24 portal, last confirmed there by our scraper on 17 September 2026.
The apply link goes directly to clover.erecruit.co — applications never pass through SetaJobs.
We rewrite adverts for readability; the closing date, requirements and application method come from the source advert — confirm them there before you apply. How we source listings →
Opportunity Overview
Clover is seeking a detail-oriented and organised Administrative Clerk to join their team. This role is based at their branch in Heilbron and is crucial for providing comprehensive administrative support to the Maintenance Department.
The successful candidate will play a key role in ensuring the efficient functioning of administrative processes, directly assisting the maintenance teams with a variety of daily tasks and record-keeping responsibilities.
Minimum Requirements
- Grade 12 certificate or an equivalent NQF Level 4 qualification.
- Fluent in Business English.
- Willingness to work shifts, weekends, and public holidays as required.
- Basic Computer Literacy.
- Must act with honesty and consistency.
- Be a team player.
- Demonstrate interpersonal effectiveness.
- Possess strong administrative capabilities.
- Maintain high standards in all tasks.
Key Responsibilities
- Update the utilities and energy usage file daily on the Production shared drive.
- Create and update work orders on the On Key system as requested by the Maintenance Manager or the maintenance team.
- Assist with the completion, capturing, and filing of work orders and job cards on the On Key system.
- Maintain the diesel issuing file and ensure diesel usage records are accurate and up to date.
- Record and file waste removal documentation.
- Maintain the certification file and monitor expiry dates to ensure certifications are renewed on time.
- Ensure vehicle licence discs are renewed annually and keep the relevant records up to date.
- Assist with obtaining quotations and arranging approved services as required.
- Assist with weekly, monthly, quarterly, and year-end stock counts.
- Provide support for daily stock control duties when the Stock Controller is on leave.
- Maintain the Maintenance Department filing system to ensure records and documents are organised and easily accessible.
- Provide general administrative support to the Maintenance Department.
- Assist the Maintenance Manager with administrative tasks and other ad hoc duties as required.
What the Work Involves
This role involves managing various administrative tasks to support the Maintenance Department at Clover's Heilbron branch. You will be responsible for daily updates of utility files and managing work orders, job cards, and other critical records using the On Key system. Key tasks include maintaining files related to diesel usage, waste removal, certifications, and vehicle licences, ensuring all documentation is accurate and renewed on time. You will also assist with procurement processes, including obtaining quotations and arranging approved services, and help with regular stock counts. This position requires close collaboration with the Maintenance Manager and the broader maintenance team, providing essential administrative support in an office environment that services the branch's operational needs.
How to Apply
To apply for this opportunity, please click on the following link:
SetaJobs role guide
What an administration clerk actually does
SetaJobs’ guide to clerical and business administration posts in South Africa, written for someone applying for their first one.
Employers screen on computer literacy, written language and the neatness of your record-keeping. Expect a practical exercise: draft a memorandum, capture a set of entries, or sort a batch of documents into a file plan. In the public service the application itself is the first screen — a fully completed, signed Z83 with the documents listed, submitted by the closing date to the exact address given. Incomplete applications are disqualified without being read.
Read the full administration clerk guide →This listing in context
What the 319 opportunities we currently hold say about this one.
- Live permanent posts
- 118
- Open to all provinces
- 27
- Closing within 7 days
- 7
29% of the 118 live permanent posts we hold ask for Grade 12 / Matric. The commonest requirement is Degree (NQF 7), at 32%.
Live permanent posts stay open for a median of 16 days between posting and closing date.
Calculated by SetaJobs from the 319 listings open on this site right now, and updated as they change.
What you'll need to apply
Follow the advert exactly. Private employers differ, and sending more than was asked for does not help.
- Your CV
- Certified copy of your ID
- A short motivation letter
What this kind of post involves
A permanent post is ongoing employment with no end date, carrying full benefits and, in the public service, a defined salary level with annual notch progression. These are advertised competitively and the selection process is considerably more formal than for programme placements.
How permanent posts work: the week, the qualification and where it leads →Watch out for this
The screening is mechanical and happens before anyone reads your CV: the advert’s own application instructions are applied as written, and an incomplete or unsigned form is discarded whatever the rest of the application says.
About the General / Other sector
This is an entry-level opportunity. Browse SetaJobs by sector and province to find more roles that match your qualifications.
