Office of the Chief Justice Judge’s Secretary Vacancy 2026 at Department of Employment and Labour Table of Contents Toggle

Opportunity Overview

The Office of the Chief Justice is offering a vacancy for a Judge’s Secretary. This role provides essential secretarial and administrative support to the Judiciary, contributing to the efficient functioning of judicial processes.

As an equal opportunity employer, the Office of the Chief Justice gives preference to Women, Persons with Disabilities, and youth in the filling of vacant posts.

Minimum Requirements

• An LLB Degree, OR a minimum of 20 modules completed towards an LLB, BA, or BCom Law degree.
• A minimum of one (1) year secretarial experience.
• A valid driver’s license will be an added advantage.
• Shortlisted candidates will be required to undertake a pre-entry practical exercise as part of the assessment.
• Skills and Competencies:
• Good communication skills (verbal and written)
• Administration and organisational skills
• Exceptional interpersonal skills
• Ability to meet strict deadlines and work under pressure
• Attention to detail
• Customer service skills
• Excellent typing skills, including Dictaphone typing
• Confidentiality and time management
• Computer literacy (MS Word)
• Research capabilities

Key Responsibilities

• Render secretarial support to the Judiciary.
• Diarise the appointments and meetings of the Judge.
• Type and file judgments.
• Ensure judgments handed down are sent for scanning, upload to Case-lines/Court-Online, and the Library.
• Receive, screen, and attend to queries from visitors.
• Record all incoming and outgoing documents.
• Order and collect stationery for the Judge.
• Provide support functions to Civil, Criminal, and review matters/courts, including case allocations in chambers.
• Collect files from the Registrar’s office before the commencement of a Criminal matter.
• Update the register of reviews and sign on receipt to return reviews to the Clerk.
• Update the register/template of reserved judgment and notify the Statistics Officer and the office of the Judge President when judgment has been handed down.
• Ensure transcribed judgments reach the Judges for approval and signature.
• Prepare court rolls for Opposed Motion and Urgent Court and distribute to stakeholders.
• Ensure Heads of Arguments from various stakeholders are available to the Judge as per filing.
• Provide support functions to civil and criminal courts.
• Administer the correct Oath ID or declaration in court, when required.
• Ensure the bench book of the Judge is prepared and files are taken by Ushers to Court before proceedings.
• Ensure all stakeholders involved are present in court before commencement of proceedings.
• Ensure all cases are called on record as per the court roll.