Defence Archivist Registry Clerk Supervisor Vacancy 2026 | Salary: R338,106 - R398,277 per annum

Opportunity Overview

The Department of Defence, specifically the CMIS Division, is inviting applications for an Archivist Registry Clerk Supervisor position in Pretoria. This role offers an annual salary ranging from R338,106 to R398,277, classified at Level 07.

This is a chance for a qualified individual to contribute to the vital management of records and archives within a key government department. The successful candidate will be instrumental in maintaining efficient information systems and ensuring compliance with relevant legislation.

The position, with reference number DHRCM/19/23/26/03, is based at the CMIS Division in Pretoria.

Minimum Requirements

Applicants must meet the following criteria:

• A minimum of Grade 12 (NQF Level 4).
• A Diploma (NQF Level 6) in Records and Archive Management, Information Management, or Information Science.
• A minimum of three (3) years of functional experience in a record office, registry, archive, information management, or information science environment.
• Demonstrated problem-solving skills.
• Ability to physically manage the processing and storage of records.
• Effective verbal and written communication skills, with proficiency in English.
• Planning and organizing skills.
• Computer skills, proficient in MS Word and Excel.
• An understanding of archival and information-related legislation, specifically the National Archives of South Africa Act (Act 43 of 1996) and the Promotion of Access to Information Act (Act 02 of 2002).
• Fair knowledge of record office procedures, records, and archive management procedures, particularly regarding the storage and maintenance of records.

Key Responsibilities

The successful candidate will be responsible for:

• Designing, evaluating, implementing, and maintaining records classification systems through practical application of approved systems.
• Providing Records Management Training by updating training manuals and compiling them in line with policies and procedures.
• Conducting appraisals of records management training and performing contextual analyses, including comprehensive studies of the organisation.
• Conducting inspections to ensure compliance with proper records management.
• Providing professional support and advice to stakeholders and participating in consultation meetings and forums to address concerns related to records management practices.
• Collecting, researching, and transcribing oral history records, and undertaking research to identify potential sources.
• Promoting and marketing archival functions and services.

How to Apply

Applications must be submitted by 17 July 2026. Please include the reference number DHRCM/19/23/26/03 with your application.

You can apply through one of the following methods:

• Email your application to:
• Thapelo.Goitsilwe@dod.mil.za
• Suzan.Mopeli@dod.mil.za
• Hand-deliver your application to:
• Department of Defence CMIS Division, Eco Glades 1, 70 Ribbon and Grass Street, Eco Park, Centurion, 0417.
• Post your application to:
• Department of Defence, CMIS Division, Private Bag X161, Pretoria, 0001.