Cooperative Governance Administrative Assistant: Development Planning Vacancy | Stipend: R280,278 per annum

1. Opportunity Overview

Are you a proactive and organised individual looking to kickstart your career in public service? The Department of Cooperative Governance (DCoG) is offering an incredible opportunity for an Administrative Assistant in their Development Planning unit, based in Pretoria. This role is perfect for South Africans eager to contribute to the efficient functioning of government and play a vital part in supporting development initiatives that benefit our communities.

This isn't just a job; it's a chance to grow your skills within a dynamic environment, with no prior experience required! You'll be instrumental in ensuring the smooth administrative operations that underpin critical development planning efforts, gaining invaluable experience in government processes and office administration. Join a team dedicated to making a difference and building a better future for all.

2. Minimum Requirements

To be considered for this exciting role, applicants must meet the following criteria:

• Education: Possess a Senior Certificate OR a three-year National Diploma, or an equivalent qualification at NQF Level 4/6 as recognised by SAQA.
• Experience: No prior experience is required for this position, making it an excellent entry-level opportunity.
• Computer Literacy: Proficiency in Microsoft Office packages is essential, including MS Word, MS PowerPoint, MS Teams, MS Excel, and Outlook.
• Competencies: Candidates should demonstrate strong qualities in:
• Quality of Work & Reliability
• Initiative & Communication
• Interpersonal Relations & Teamwork
• Planning & Execution
• Technical proficiency in Office Administration

3. Key Responsibilities

As an Administrative Assistant, you will be performing crucial tasks to ensure the Development Planning unit operates effectively. Your duties will include:

• Maintaining an efficient filing system and managing the flow of documents within the unit.
• Receiving, distributing, and accurately recording documents in appropriate registers.
• Establishing and managing an effective document tracking system.
• Providing comprehensive secretarial support services.
• Coordinating and preparing documentation for various meetings and workshops.
• Compiling minutes and reports from official engagements.
• Administering the supervisor's diary, including arranging appointments and recording events.
• Promoting effective diary coordination using both electronic and manual methods.
• Offering general administrative support services.
• Arranging logistics for travel, meetings, workshops, and conferences.
• Purchasing and ordering stationery and equipment for the unit.
• Coordinating assets and inventory within the Development Planning Unit.
• Performing general office tasks such as making copies, faxing, and emailing documents.

4. Step-by-Step Application Guide

Ready to take the next step in your career? Follow these instructions carefully to apply:

• Locate the Application Form: Applications must be submitted electronically via the link described as "DCoG Recruitment Application Form – Fill out form". As the direct URL was not provided in the job listing, please search for "DCoG Recruitment Application Form" on the official DPSA (Department of Public Service and Administration) or Cooperative Governance (DCoG) websites to find the correct application portal or form.
• Complete the Form: Fill out the electronic application form thoroughly and accurately with all your details.
• Submit Your Application: Follow the instructions on the form to submit your application electronically.
• Enquiries: For any application-related enquiries only, you may email CTBusinessApplications@cogta.gov.za or contact Mr V Rabothata at 066 484 5048.
• Deadline: There is no specified deadline, so we encourage you to apply as soon as possible to avoid missing out on this opportunity.