Civilian Secretariat for Police Service Executive Personal Assistant: Office of the DDG’s Vacancy 2026 | Salary: R413 001 per annum

Opportunity Overview

The Civilian Secretariat for Police Service is inviting applications for two Executive Personal Assistant positions within the Office of the Deputy Director-General (DDG). These roles are based in Pretoria.

This is a key administrative support position responsible for ensuring the smooth and efficient operation of the DDG’s office, handling a variety of tasks from scheduling to logistical arrangements.

Minimum Requirements

• An undergraduate qualification (NQF Level 6 as recognised by SAQA) in Public Administration or a related equivalent qualification.
• Two years’ experience in an administrative, secretarial, or personal assistant environment.
• Knowledge of information management, office administration, and office management.
• Familiarity with Supply Chain Management Procedures, the Public Service Legislative and policy framework, applicable departmental policies, and the Public Finance Management Act.
• Knowledge of virtual meeting platforms, calendar, and scheduling tools.
• Computer literacy.
• Strong communication skills, both verbal and written.
• Ability to write reports and deliver presentations.
• Skills in project management, planning, and organizing.
• Analytical ability and capacity to interact effectively with all business units.

Key Responsibilities

• Provide comprehensive administrative support services.
• Screen calls, emails, and manage correspondence.
• Assist in the planning, scheduling, and coordination of internal and external meetings.
• Draft the meeting calendar for the DDG.
• Book boardrooms for the DDG’s meetings with stakeholders.
• Assist with the compilation of quarterly Demand Management Plans and monitor budget expenditure.
• Offer secretariat support services for the DDG’s meetings and follow up on resolutions and action items.
• Handle all correspondence within the office of the DDG.
• Organise and maintain the filing system and confidential records.
• Provide logistical support services, including travel and accommodation arrangements.
• Process and submit itineraries, subsistence, and travel claims.
• Ensure the DDG is fully prepared for all meetings and engagements, including receiving relevant information and briefing documents.
• Maintain the DDG’s personal file, keeping copies of documents submitted to HRM Unit such as leave forms and performance agreements.
• Ensure effective and ongoing communication is maintained from the DDG's office to relevant branches and business units.
• Receive and record documentation before submission to the Branch Coordinator.
• Meet and greet clients and stakeholders visiting the DDG, and manage the waiting area.

How to Apply

Applications must be submitted by email no later than July 24, 2026.

• Email Address: ExecutivePA-ODDG@csp.gov.za