Armaments Corporation Of South Africa (ARMSCOR) Executive Office Administrator Vacancy 2026

Opportunity Overview

Armaments Corporation Of South Africa (ARMSCOR) is seeking an Executive Office Administrator for its Legal Division. This opportunity is based at the Head Office in Pretoria, and the role is designated as Job Grade C3 with reference number 9993582.

The successful candidate will provide professional administrative, logistical, and operational support to the Legal team. This includes ensuring the efficient coordination of daily operations, seamless information management, and the effective functioning of the Senior Manager’s office.

Minimum Requirements

• Grade 12
• National Diploma in Business Administration, Management, Public Administration, or Legal related studies
• A minimum of 3 years' experience in an administrative, secretarial, or office support role, preferably within a legal environment
• Proven experience in managing diaries, travel arrangements, and coordinating meetings for senior staff
• Familiarity with document preparation, reporting, and basic financial or budget tracking
• Experience working with classified material, system-based reporting, and database management
• Previous exposure to stakeholder liaison in a sensitive or security-controlled environment

Key Responsibilities

• Manage day-to-day administrative functions, including correspondence handling, filing, and office supplies management.
• Coordinate and schedule meetings, appointments, and events for the division, ensuring optimal use of time and resources.
• Handle travel arrangements, accommodation, and logistics for executive staff in compliance with company policies.
• Maintain office equipment and liaise with IT and facilities teams to ensure a fully functional work environment.
• Prepare, format, and proofread documents, reports, presentations, and briefing materials for executive review.
• Maintain organized electronic and physical filing systems, ensuring confidentiality, version control, and easy retrieval of information.
• Assist in the compilation and distribution of meeting agendas, minutes, and action logs, ensuring follow-up on key decisions.
• Support the management of executive communications, including drafting routine correspondence and managing email prioritisation.
• Serve as the first point of contact for internal and external stakeholders, demonstrating professionalism and discretion.
• Facilitate effective communication and coordination between the Division and internal business units, as well as external stakeholders.
• Assist in the coordination of cross-functional meetings and events, maintaining alignment with divisional priorities.
• Support the implementation and adherence to office protocols, governance frameworks, and administrative policies.
• Coordinate the preparation, consolidation, and submission of divisional performance reports.
• Assist in monitoring office budgets, processing expenses, and maintaining comprehensive records of expenditures.
• Provide administrative support for financial planning, including tracking allocations, monitoring spend against approved budgets, and reporting on variances.
• Contribute to the continuous improvement of office procedures, workflows, and the adoption of digital tools.
• Provide administrative support for project planning, tracking, and execution, ensuring documentation, schedules, and milestones are accurately maintained.
• Assist in preparing project status reports, risk registers, action lists, and implementation updates for timely decision-making.
• Coordinate project logistics, including meetings, workshops, and stakeholder engagements, to ensure smooth execution.
• Facilitate cross-functional collaboration by maintaining effective communication between project teams.

How to Apply

Interested candidates should send their application via email to: Vacancies@armscor.co.za