National Metrology Institute Of South Africa (NMISA) Administrator: Applied Metrology And Physical & Electrical Metrology Vacancy 2026

Opportunity Overview

The National Metrology Institute of South Africa (NMISA) is a Public Entity established under the Measurement Unit and Measurement Standards Act. Its core mandate involves implementing the international system of units (the SI) in South Africa, maintaining national measurement standards, and ensuring their comparability.

NMISA is inviting applications for an Administrator position to support its Applied Metrology (AM) and Physical & Electrical Metrology (PEM) Divisions. This role is crucial for maintaining operational efficiency, ensuring compliance with governance, fostering seamless stakeholder engagement, and providing essential administrative and training coordination support.

Minimum Requirements

• Qualification: National Diploma (NQF Level 6) in Administration, Office Management, or a related qualification. (NQF Levels 7 and 8 in Administration or a related qualification will be an advantage. Foreign qualifications must include a SAQA evaluation certificate.)
• Experience: A minimum of 2 years of relevant experience in an administrative, office support, or personal assistant role within a PFMA-regulated or public-entity environment. Experience should cover:
• Administrative and operational support to management and teams.
• Use of administrative systems, including MS Office, SharePoint, e-Workflow, and e-Procurement.
• Meeting and diary coordination, minute-taking, and following up on action items.
• Document preparation, formatting, and management.
• Procurement and invoice administration.
• Records and information management.
• Coordination of training, workshops, or events.
• Professional engagement with internal and external stakeholders.
• Handling confidential and sensitive information.
• Experience within manufacturing, engineering, or science-based institutions will be an advantage.
• Skills:
• Strong computer literacy, including MS Office, SharePoint, e-Workflow, and e-Procurement.
• Excellent organisational and coordination skills.
• Excellent written and verbal communication skills in English.
• Good minute-taking and document preparation skills.
• Ability to handle sensitive and confidential information with discretion.
• High level of professionalism and customer focus.
• Ability to work under pressure and meet deadlines.
• Strong attention to detail and ability to manage multiple tasks.
• Good interpersonal and stakeholder engagement skills.

Key Responsibilities

• Provide general and operational support to Division Directors, senior managers, and staff.
• Arrange and coordinate meetings, compile minutes, and follow up on action items.
• Prepare and format documents, presentations, and agendas.
• Coordinate domestic and international travel arrangements, including visas, bookings, and logistical support.
• Process procurement orders, follow up on invoices, and liaise with relevant sections on expenditure.
• Manage records, archiving, and ensure compliance with NMISA’s Total Quality Management System (TQMS).
• Coordinate training programmes, workshops, and short courses, including scheduling, logistics, communication, and learner record management.
• Serve as the first point of contact for stakeholders and training-related enquiries.

What the Work Involves

The Administrator will provide day-to-day administrative and operational support to the Applied Metrology and Physical & Electrical Metrology Divisions, working closely with Division Directors, senior managers, and staff. A key part of the role involves meticulous organisation, from coordinating meetings and taking minutes to managing diaries and following up on crucial action items.

The Administrator will handle a range of tasks, including preparing and formatting essential documents like presentations and agendas, and managing the logistics for both domestic and international travel. The role also involves financial administration tasks such as processing procurement orders and managing invoices. Additionally, this position is vital for training coordination, handling scheduling, logistics, and communication for various programmes and workshops, and serving as the primary contact for related enquiries. The working environment will involve supporting a scientific institution, ensuring compliance with quality management systems and professional engagement with both internal and external stakeholders.

How to Apply

Visit the NMISA website for application details: http://www.nmisa.org/