Defence SECRETARY Vacancy 2026

Opportunity Overview

The Department of Defence is seeking a dedicated Secretary to join its Headquarters Unit, located in the Armscor Building, Erasmuskloof, Pretoria. This vital role involves providing comprehensive secretarial and administrative support to the Deputy Chief of Staff (DCOS) of the SANDF.

This is an opportunity to contribute to the efficient operation of a key national defence department, ensuring smooth administrative processes and effective communication within a structured environment. The successful candidate will be integral to the daily support of senior leadership.

Minimum Requirements

To be considered for this position, applicants must meet the following criteria:

• Knowledge of MS Word, Excel, and PowerPoint.
• Proficient typing skills.
• Language proficiency in English (written and verbal).
• Demonstrated analytical and innovative thinking, coupled with problem-solving skills.
• Excellent interpersonal skills.
• Sound organisational skills.
• High level of reliability.
• Ability to act with tact and discretion.
• Good people skills.
• Ability to analyse documents and situations effectively.
• Excellent secretarial skills.

Key Responsibilities

The successful Secretary will be responsible for:

• Providing Secretarial Support Service to the Deputy Chief of Staff (DCOS) of the SANDF.
• Receiving and directing telephone calls appropriately.
• Recording appointments and events in the DCOS's diary.
• Operating office equipment such as fax and photocopying machines.
• Liaising with travel agencies for DCOS travel arrangements.
• Processing travel and subsistence claims for the DCOS.
• Arranging meetings and events for the DCOS.
• Booking venues, inviting role players, organising refreshments, and setting up schedules for meetings and events.
• Processing all invoices emanating from the DCOS's activities.
• Recording basic minutes of DCOS meetings.
• Drafting routine correspondence and reports.
• Establishing and maintaining the filing system in the DCOS's office.
• Administering matters such as the DCOS's leave.
• Handling the procurement of standard office items like stationery and refreshments.
• Collecting all relevant documents to enable the DCOS to prepare for meetings.
• Managing incoming and outgoing correspondence for the DCOS's office.
• Ensuring that documents submitted for DCOS approval adhere to set norms and standards.
• Remaining abreast of procedures and processes within the Department of Defence (DOD) to ensure efficient support.
• Studying relevant Public Service and departmental prescripts/policies to ensure proper application.

What the Work Involves

As a Secretary at the Department of Defence Headquarters Unit, you will operate within an office environment in the Armscor Building. Your primary role will be to provide dedicated administrative and secretarial support to the Deputy Chief of Staff SANDF (DCOS).

Your daily tasks will involve managing the DCOS's schedule, handling all incoming and outgoing communications, and preparing necessary documentation. You will be responsible for arranging meetings and travel, processing claims and invoices, and maintaining an organised filing system. This role requires close attention to detail and a proactive approach to ensuring the DCOS is well-supported and equipped for their responsibilities.