University Of The Free State (UFS) Athletics Administrator Vacancy 2026

Opportunity Overview

The University of the Free State (UFS) invites applications for a permanent Athletics Administrator position within its Student Affairs, Sport, Arts and Culture unit, specifically supporting Kovsie Sport, Arts and Culture. This role is based at the vibrant Bloemfontein Campus.

This is an excellent opportunity for a dedicated individual to join a leading South African university and contribute significantly to the smooth running of its athletics programmes. The successful candidate will play a key administrative role, ensuring efficient operations for coaches, athletes, and staff.

Minimum Requirements

To be considered for this position, applicants must meet the following criteria:

• A relevant qualification on NQF Level 7 in Sport Management, Sport Administration, Sport Science, Administration, Public/Business Administration, or a related field.
• A minimum of two (2) years' relevant experience in sport administration.
• A valid safeguarding certificate in sport, child protection, or athlete safeguarding, issued by a recognised sporting, educational, or professional body.
• A valid driver's licence.

Key Responsibilities

The Athletics Administrator will be responsible for a range of duties, including:

• Managing day-to-day administrative tasks for the athletics department or office.
• Coordinating schedules and communications for coaches, athletes, and staff.
• Organising and maintaining records such as athlete registrations, eligibility, and compliance documents.
• Assisting with event planning and logistics for competitions, training sessions, and meetings.
• Handling correspondence, phone calls, and enquiries related to athletics programmes.
• Preparing reports, presentations, and documentation as required by the Athletics Manager.
• Organising databases and information systems related to athletics activities.
• Supporting budgeting, purchasing, and inventory management for athletics equipment and supplies.
• Facilitating communication between the manager, athletes, coaches, University staff, and external organisations.
• Ensuring compliance with institutional policies and athletic governing body regulations.
• Providing general support to the athletics team to ensure smooth operations.

What the Work Involves

As an Athletics Administrator, you will be an integral part of the university's athletics department, operating from the Bloemfontein Campus. Your day-to-day will involve a mix of organisational tasks, from meticulously managing athlete records and eligibility documents to coordinating schedules for coaches and athletes. You will frequently communicate with a diverse group including coaches, athletes, university staff, and external bodies, serving as a central point of contact for enquiries related to athletics programmes.

A significant part of the role will be assisting with the planning and execution of various events, including competitions and training sessions, ensuring all logistical aspects are covered. You will also be responsible for preparing essential reports and presentations for the Athletics Manager, as well as maintaining and updating databases of athletics activities. The role requires a keen eye for detail and a proactive approach to ensuring the department's operations run efficiently and in compliance with all relevant regulations.

How to Apply

Applications must be submitted online through the official UFS vacancy website. Applications submitted via any other platform will not be considered.

Please follow these steps to apply:

• Visit the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll
• Navigate to the specific vacancy for the Athletics Administrator (Job ID: 6576).
• Ensure your application is complete by submitting ALL the required documents, which include:
• A detailed Curriculum Vitae.
• Copies of your qualifications, or official proof of qualifications obtained (if you hold foreign qualifications, please include SAQA accreditation).
• A copy of your identity document (South African ID or passport for foreign nationals).
• Confirmation of employment in the form of a letter, appointment contract, service certificate, or a recent payslip from your current or most recent employer (applicable to external applicants only).
• A copy of your valid safeguarding certificate.
• A copy of your valid driver's licence.
• The system allows a maximum of eight attachments. To avoid upload issues, it is recommended to merge some or all documents into fewer files before submitting.
• Incomplete applications will not be considered.

The closing date for applications is 4 September 2026.