Umalusi Assistant Manager: Payroll and Records Administration Vacancy

Opportunity Overview

Umalusi, the Quality Council for General and Further Education and Training, is a statutory body responsible for quality assurance in South Africa's education and training sector. This organisation plays a critical role in maintaining standards across general and further education.

Umalusi is seeking a dedicated and experienced Assistant Manager for Payroll and Records Administration. This permanent position is based in Pretoria within the Human Capital Management (HCM) department, with one vacancy available.

Minimum Requirements

To be considered for this role, applicants must meet the following criteria:

• A recognised three-year post-matric tertiary qualification (NQF level 7) in Financial Management, Accounting, Cost & Management Accounting, or Human Resource Management.
• Three (3) years of payroll experience.
• Two (2) years of supervisory experience.
• At least two (2) years' hands-on proficiency and experience with sound knowledge of Sage 300 People.
• Knowledge of Information and Records Management.
• Knowledge and experience in payroll management and implementation of payroll processes within an organisation.
• Computer proficiency in MS Office suite.
• In-depth knowledge of statutory payroll deductions (SARS PAYE and UIF), the Basic Conditions of Employment Act (BCEA), Public Finance Management Act (PFMA) and applicable Treasury Regulations, and other relevant legislative frameworks for Human Resources Management and Records Management.
• Ability to work independently, handle confidential information, perform under pressure, and meet strict deadlines.
• Willingness to work extended hours when required.

Additional advantages include:

• Excellent administrative, communication (verbal and written), client relations, and organisational skills.
• High level of accuracy and attention to detail in data capturing.
• Knowledge and experience in records management file plans.
• Knowledge and experience in uploading payroll files to banking applications.
• Knowledge and experience in reporting Injuries on Duty (IODs).
• Certified membership with a recognised professional body (e.g., South African Payroll Association - SAPA, or SAIPA).

Key Responsibilities

The successful candidate will be responsible for a range of duties, including:

• Managing the payroll office to ensure payment compliance.
• Verifying monthly salaries and external payments processed by the Payroll Practitioner.
• Ensuring the accurate implementation of yearly increments, adjustments, and allowance increases.
• Assisting with internal and external stakeholder queries related to payroll matters.
• Developing, implementing, and maintaining payroll policies and procedures.
• Providing monthly reports to the Manager: Payroll and Records Administration on the payroll sub-unit's progress and challenges.
• Overseeing the monthly payroll process, including verifying staff remuneration, additional benefits, and claims.
• Liaising with, reconciling, and making payments of salary deductions to government agencies and third parties.
• Ensuring timeous submission of accurate statutory reports for compliance.
• Overseeing Compensation Fund administration, including the accurate and timeous processing of Injuries on Duty (IODs), Compensation Fund claims, and annual Return of Earnings submissions in compliance with legislative requirements.
• Managing the registry office and ensuring compliance with the file plan.
• Implementing and maintaining a retention and disposal program for records.
• Developing, implementing, and maintaining Information and Records Policies and Procedures.
• Providing monthly reports to the Manager: Payroll and Records Administration on the Information and Records sub-unit's progress and challenges.
• Attending to all document management-related enquiries from staff members.
• General managerial functions, including staff performance assessments and leave management.
• Providing reports and assistance to internal and external auditors as required.
• Performing any other delegated functions.

What the Work Involves

As the Assistant Manager: Payroll and Records Administration, you will be based in Pretoria, overseeing critical financial and administrative functions within Umalusi's Human Capital Management department. Your daily work will involve a strong focus on compliance, accuracy, and efficient process management.

You will be responsible for supervising the payroll office, verifying payments, managing statutory deductions, and ensuring all financial records adhere to legal and organisational standards. This includes working closely with a Payroll Practitioner, addressing staff queries, and preparing detailed reports for the Manager: Payroll and Records Administration. The role also extends to managing the registry office, ensuring proper records retention, and providing support to auditors. You will be instrumental in upholding Umalusi’s commitment to meticulous administration and regulatory adherence.

How to Apply

For information on how to apply for this vacancy, please visit the Umalusi website:

http://www.umalusi.org.za/