Government Employees Medical Scheme (GEMS) Manager: Secretariat Services Vacancy 2026

Opportunity Overview

The Government Employees Medical Scheme (GEMS) is seeking a dedicated individual for the role of Manager: Secretariat Services. This is a permanent, full-time position located at the GEMS Head Office in Pretoria.

The Manager: Secretariat Services will report directly to the Senior Manager: Governance and Secretariat, forming an integral part of the Company Secretariat and Legal Counsel division. This role offers the opportunity to contribute significantly to the scheme's governance framework.

Minimum Requirements

• Qualifications:
• Degree or Diploma in Law, Governance, Company Secretariat, or a related field.
• CGISA / ICSA or equivalent professional certification.
• Management Development Programme (MDP) will be an advantage.
• Experience:
• Minimum of 5 years’ relevant work experience in a corporate governance or board secretariat environment.
• Proven experience in supervising governance workflows and staff.
• Experience in the medical schemes or public sector environment.
• Advanced knowledge of King V, MSA, and Governance practices is an advantage.
• Skills & Competencies:
• Excellent written and verbal communication and interpersonal skills.
• Ability to work well as part of a team.
• Computer literate on an advanced level.
• Diligent work ethic with attention to detail.
• Self-motivated and proactive.
• Strong negotiation skills.
• Ability to give advice and engage with various stakeholders.
• Desirable:
• An understanding of the medical schemes industry.

Key Responsibilities

The CSLC Manager: Secretariat Services will provide support to the Senior Manager: Governance and Secretariat through the following key performance areas:

• Allocate and coordinate Secretariat Administrators to avoid duplication, specifically in agendas.
• Ensure all Board and Committee submissions undergo mandatory quality checks, including alignment to approved templates, KPAs, KPIs, and resolutions.
• Perform final quality assurance on all Board and Committee documentation prior to submission or distribution.
• Oversee Secretariat Administrator tasks including administrative coordination, publications and circulars, SharePoint, and records management.
• Serve as the primary operational interface between the executive environment, Board, and secretariat staff regarding records management.
• Manage the end-to-end governance cycle for Board of Trustees (BOT) and Committee meetings in line with approved policies, year planners, and Standard Operating Procedures (SOPs).
• Develop compliance checklists.
• Ensure Board and Committee members receive accurate, complete, and timely information.
• Manage electronic archiving and oversee consolidation and maintenance of the Board and Committee Action Register.
• Manage quality assurance where required.
• Conduct Training Needs Analysis (schedule development, coordination, and implementation).
• Manage performance, workload distribution, and development of Secretariat staff.
• Coach team members on governance and secretariat standards, document quality, and professional judgment.

How to Apply

To apply for this position, please follow these steps:

• Visit the official application portal: https://www.pnet.co.za/job/a92a6977-80bb-4ebb-8ee9-64a70728bd4c/application/authentication?locale=en_ZA
• Complete the application process as instructed on the portal.

The closing date for applications is Thursday, 16 July 2026. Please note that submission to appropriate pre-employment assessments is obligatory.