Forestry, Fisheries and The Environment Assistant Director: Administration and Coordination Vacancy

Opportunity Overview

The Department of Forestry, Fisheries and The Environment is offering an opportunity for an Assistant Director to join their team in Pretoria. This role is central to providing crucial administrative and coordination support within the department.

This position focuses on ensuring the smooth operation of various administrative processes, strategic planning support, and effective stakeholder engagement. It's an ideal role for an organised and proactive individual looking to contribute to public service within a key government department.

Minimum Requirements

• National Diploma (NQF 6) in Public Administration or a relevant qualification in a related field as recognised by SAQA.
• A minimum of three (3) years of experience in Administration or a relevant field.
• Knowledge of Strategic coordination/planning, Business planning, Report/professional writing, and Business process management.
• Knowledge of Risk management and Audit procedures.
• Demonstrated Organising, Facilitation, Communication (Verbal and Written) skills.
• Computer literacy.
• Ability to communicate professionally with ministries, senior management, officials, and the public.
• Ability to work both individually and as part of a team.
• Good interpersonal relations.
• Ability to work with difficult persons and to resolve conflict.
• Knowledge of Public Service and Departmental procedures and prescripts.
• Service-orientated approach.
• Ability for self-supervision and to protect the confidentiality of documents.
• A highly developed sense of honesty.
• Shortlisted candidates will undertake two pre-entry assessments: a practical exercise to determine suitability for technical and generic requirements, and an integrity (ethical conduct) assessment.

Key Responsibilities

• Provide strategic planning and reporting support.
• Offer document management support, including the preparation of document packs, filing, and recording.
• Deliver general administration support services.
• Coordinate branch meetings, manage administrative issues, and follow up on actions.
• Ensure the coordination, consolidation, and implementation of actions resulting from Executive Management meetings.
• Liaise with internal and external stakeholders.
• Provide support for the coordination of parliamentary questions, queries, referrals, and stakeholder engagements.
• Receive all Cabinet documents.
• Coordinate the processing of all logistical documentation for the Chief Financial Officer’s office, such as travel requests, S&T, cellphone claims, and 3G.
• Provide administration support related to budget, expenditure, and procurement.
• Assist in ensuring compliance with document management protocols in the Chief Financial Officer’s office.
• Support the coordination and consolidation of branch inputs into strategic plans, business plans, and Annual Performance Plans (APPs).
• Aid in the coordination and consolidation of monthly, quarterly, bi-annual, and annual oversight reports.

What the Work Involves

As an Assistant Director for Administration and Coordination, you will primarily work in an office environment in Pretoria, acting as a central point for administrative and logistical operations. Your day-to-day work will involve a significant amount of coordination, handling various administrative tasks that keep the department running smoothly.

You will be responsible for preparing important documents, managing records, and ensuring that communication flows effectively between different teams and stakeholders, including senior management and external parties. This role requires a meticulous approach to handling logistical documentation, supporting financial administration, and actively participating in the consolidation of departmental plans and reports. You will work closely with the Chief Financial Officer’s office, contributing to the organised and compliant management of information.