Clover Administrative Clerk Vacancy 2026

Opportunity Overview

Clover is looking for a dedicated and organised Administrative Clerk to join their team in Heilbron. This role is crucial in providing essential administrative support to the Maintenance Department, ensuring smooth operations and efficient record-keeping.

This is an excellent opportunity for individuals who are detail-oriented and enjoy contributing to a busy team environment. You will play a key role in managing various administrative tasks that directly support the maintenance teams at the branch.

Minimum Requirements

To be considered for this position, applicants must meet the following criteria:

• Grade 12 certificate or an equivalent NQF Level 4 qualification.
• Fluent in Business English.
• Willingness to work shifts, weekends, and public holidays as required.
• Basic Computer Literacy.
• Skills and Competencies:
• Acts with honesty and consistency.
• Must be a team player.
• Interpersonal effectiveness.
• Administrative capabilities.
• Maintains high standards.

Key Responsibilities

The Administrative Clerk will be responsible for a range of duties, including:

• Daily updating of utilities and energy usage files on the Production shared drive.
• Creating and updating work orders on the On Key system as requested by the Maintenance Manager or team.
• Assisting with the completion, capturing, and filing of work orders and job cards on the On Key system.
• Maintaining the diesel issuing file and ensuring accuracy of usage records.
• Recording and filing waste removal documentation.
• Maintaining the certification file and monitoring expiry dates for timely renewals.
• Ensuring vehicle licence discs are renewed annually and keeping records updated.
• Assisting with obtaining quotations and arranging approved services.
• Supporting weekly, monthly, quarterly, and year-end stock counts.
• Assisting with daily stock control duties when the Stock Controller is on leave.
• Maintaining the Maintenance Department filing system, ensuring records are organised and accessible.
• Providing general administrative support to the Maintenance Department.
• Assisting the Maintenance Manager with administrative tasks and other ad hoc duties.

What the Work Involves

As an Administrative Clerk at Clover's Heilbron branch, you will be an integral part of the Maintenance Department. Your daily tasks will involve meticulous record-keeping, from updating energy usage files and managing diesel records to handling waste removal documentation and vehicle license renewals. You will work extensively with the On Key system, creating and processing work orders and job cards, ensuring all maintenance activities are accurately documented.

The role requires a high degree of organisation as you will maintain various filing systems, ensuring crucial maintenance records and certifications are up-to-date and easily retrievable. You will also provide direct support to the Maintenance Manager and the broader maintenance team, assisting with stock counts, procuring quotations for services, and undertaking other administrative duties as needed. The working environment is within a branch setting, where you will support the operational efficiency of the maintenance teams.

How to Apply

Applications must be submitted online through the Clover recruitment portal.

• Visit the official application link: https://clover.erecruit.co/candidateapp/Jobs/View/CLO260911-1
• Follow the instructions on the portal to complete your application.

The closing date for applications is 18 September 2026. Ensure your application is submitted before this date.