Basic Education Senior Administration Clerk Vacancy 2026

Opportunity Overview

The Department of Basic Education is seeking a dedicated Senior Administration Clerk to join its Finance and Administration Branch in Pretoria. This role is specifically placed within the Chief Directorate of Financial Management, under the Directorate of Security and Asset Management.

This is a vital administrative position focused on supporting the department's asset management and financial operations. The successful candidate will contribute to maintaining accurate records and ensuring compliance with financial regulations, playing an important part in the department's overall financial health.

Minimum Requirements

To be considered for this opportunity, applicants must meet the following criteria:

• Possession of a Senior Certificate or an equivalent qualification.
• Understanding of the Public Finance Management Act (PFMA), Modified Cash Standard (MCS), and Treasury Regulations.
• Knowledge of basic accounting principles and the Hard CAT system.
• Demonstrated good interpersonal relations, communication skills (both written and verbal), and planning and organisational skills.
• Proficiency in computer literacy, including MS Word, MS Excel, MS PowerPoint, and MS Outlook.
• Ability to think clearly and concisely, maintain good telephone etiquette, and work independently.
• Capable of working effectively under pressure, multi-tasking, and managing a high workload.
• Experience in general office management and a willingness to learn quickly.
• A high level of accuracy and adaptability.

Key Responsibilities

The Senior Administration Clerk will be responsible for a range of duties, including:

• Assisting with the ongoing maintenance of asset registers.
• Executing asset verification processes to confirm the completeness and existence of all departmental assets.
• Facilitating the disposal and movement of departmental assets both within and outside the Department.
• Receiving and updating asset records upon the delivery of newly acquired assets.
• Assisting in the preparation of monthly reconciliation reports between the BAS and HARD/CAT systems.
• Supporting the preparation of asset notes for both interim and annual financial statements.
• Assisting with the resolution of queries from internal and external auditors.

What the Work Involves

As a Senior Administration Clerk within Basic Education's Finance and Administration branch in Pretoria, you will be involved in the day-to-day management and tracking of the department's assets. This includes meticulous record-keeping, ensuring that all assets are accounted for and that their details are accurately reflected in the asset registers. You will process new asset acquisitions, facilitate the movement of assets, and assist in the disposal of old ones.

Your work will also involve critical financial support tasks, such as assisting with monthly reconciliation reports using financial systems like BAS and HARD/CAT, and contributing to the preparation of financial statements. You will regularly interact with financial data and documentation, reporting to senior staff within the Security and Asset Management Directorate, and will play a role in addressing audit queries from both internal and external auditors in an office environment.

How to Apply

Applications must be submitted by 11 September 2026.

To apply, you must use the most recently approved Z83 Application for Employment Form. This form can be obtained from the Department of Basic Education website or any Public Service Department webpage. Please note that using an old version of the Z83 form will lead to disqualification.

Ensure that your Z83 form is completed in full, with page 2 duly signed. Clearly indicate the post title "SENIOR ADMINISTRATION CLERK" and the reference number DBE/67/2026 on your Z83 form.

Submit your application along with a detailed Curriculum Vitae (CV) ONLY. Do not include copies of qualifications or other relevant documents at this stage; these will be requested from shortlisted candidates on or before the day of the interview.

You can submit your application using one of the following methods:

• By Post:

Private Bag X895, Pretoria, 0001

• Hand-deliver:

The Department of Basic Education, 222 Struben Street, Pretoria

• By Email:

LowerApplication@dbe.gov.za

Please be aware that successful candidates will be subjected to Personnel Suitability Checks, which include criminal record, citizenship, financial/asset record checks, as well as qualification and employment verification.